Key Advocacy Campaigns

Procurement of Architectural Services

The Australian Institute of Architects has identified procurement of architectural services as a key policy priority, both in relation to the initial engagement of architects through to establishing sector-wide principles to guide the procurement of projects using novation.

The Institute has undertaken research to investigate best practice EOI and RFT methods in public sector and educational institutions that commission architectural services. The research looked into the current experiences and perceptions of architects and clients and includes analysis of industry and government policy documents, interview with government and institutional clients, and an online survey of Institute members.

The research enabled the Institute to develop a set of Guidelines for EOI and RFT for architectural services endorsed by the Office of the Victorian Government Architect. The objective of the guidelines is for potential clients to review their own EOI and RFT methods and documents and align them with best practice to enable an effective and efficient process that maximises the potential for high quality built outcomes and reduces bidding and assessment costs for all.

In 2021 we have updated the Guidelines and released four new templates for Clients and Architects.

Ian Potter Southbank Centre | John Wardle Architects | Photography: Trevor Mein

The Code of Novation is an industry-wide framework, defining standards of conduct that promote good design, safety and quality standards throughout the entire procurement process, thereby mitigating project risk and resulting in significant benefits to the built environment and broader community. The Code is intended to be a guideline document covering many matters including the level of completeness of documentation at the novation point, input into the Principal’s Project Requirements (PPR), head contractor selection, timely access to cost plans and construction program for consultants, protocols for product substitution, and transparency of the scope of service for all consultants. It discusses communications protocols, value management, client relationships and the independence of the superintendent role during the construction phase.

PROCUREMENT RESOURCES

EOI and RFT Research, Guidelines and Templates

Research

Review the research on best practice EOI and RFT methods. 

Guidelines

Download and share our guidelines with potential clients. 

CLIENT EOI INVITE TEMPLATE

Download the Client Invite Template for Expressions of Interest for Architectural Services

ARCHITECT EOI RESPONSE TEMPLATE

Download the Architect Response Template for Expressions of Interest for  Architectural Services. 

CLIENT RFT INVITE TEMPLATE

Download the Client Invite Template for Requests for Tender for Architectural Services

ARCHITECT RFT RESPONSE TEMPLATE

Download the Architect Response Template for Requests for Tender for Architectural Services

Visit the Advocacy and Policy page for information on architectural competitions including our competitions policy, guidelines and processes for Institute endorsements.

Contact Us

National Policy Unit
Australian Institute of Architects
PO Box 3373
Manuka, ACT 2603

2a Mugga Way
Red Hill, ACT 2603

P: +61 2 6121 2100
E: policy@architecture.com.au

2018 National Architecture Awards | Northshore Pavilion | Anna O'Gorman Architect | Photographer: Christopher Frederick Jones